Activity Report for the Period 3/11/2019 – 3/22/2019

East Multnomah Soil and Water Conservation District
EXECUTIVE DIRECTOR
ACTIVITIES
Jay Udelhoven
Completed:
  • External Engagement: Participated in nursery site visit during NRCS-WMSWCD-EMSWCD monthly working lands meeting; prepared for DM Forum at Connect Conference.
  • Boards/Committees: Followed up from previous and planned for upcoming board and budget committee meetings.
  • Policies/Planning/Budgeting: Prepared written legislative testimony.
  • Supervision/Leadership: Met with organizational consultant; met with staff (1x1) and management team.
  • Program Implementation: Attended urban farm open house; participated in meeting with other Willamette Valley SWCDs regarding the formation of a statewide Oregon Agricultural Land Trust.
Planned:
  • External Engagement: Nothing planned.
  • Boards/Committees: Prepare for and participate in Land Legacy Committee, Budget Committee, and Board meetings.
  • Policies/Planning/Budgeting: Continue work on fiscal policies and procedures and personnel policies.
  • Supervision/Leadership: Attend Connect Conference; complete 6-month employee performance evaluation; meet with staff (1x1) and management team.
  • Program Implementation: Meet with Multnomah County to discuss possible uses of rural parcel near Headwaters Farm; meet with urban farmer and staff to discuss conservation practices; follow up with the City of Portland regarding urban farming regulation and industrial site engagement; follow up with NAYA, CSWC, and the City of Portland regarding potential demonstration project at NAYA.
FINANCE & OPERATIONS
ACTIVITIES
Program Supervision / Finance & Budget Dan Mitten
Completed:
  • Wrote letter of support for HB 2504 as it relates to the ability of the TSCC to perform its work and provide services throughout Multnomah County. Submitted it to Rep. Reschke and the members of the House Committee on Revenue.
  • Meetings: Held 1X1 with Alex, Admin Team meeting on the 22nd. Attended 2nd follow-up DEI workshop session at CEI.
  • Updgraded our bookkeeping software.
  • Began filling out performance evaluation form for end of introductory period review with Executive Director.
  • Created budget agenda for Budget Committee #2. Incorporate changes to budget draft #2 for Budget Committee meeting on April 1st. Created detailed overview of proposed changes by expense line and program for budget committee meeting. Reviewed Budget Committee Meeting #1 Minutes.
  • Prepared Financial Reports for Board of Directors Meeting on April 1st.
  • Took short 3-day vacation.
Planned:
  • Will have End of Introductory Period review with Executive Director.
  • Will create and finalize final Budget Committee Meeting #2 packet to be sent out on March 25th for April 1st meeting.
Office Management Lindsay Nelson
Completed:
  • Compiled and sent out LLC packet. Completed Budget Committee, LLC Committee and Board of Director meeting minutes.
  • Met with the Equity Team and Management Team.
  • Out sick on March 19th.
  • Updated monthly insurance witholding form.
  • Daily and weekly operational duties: handling incoming and outgoing mail, processing invoices, sending out payments, IT support; answering phone calls, responding to emails, interacting with the public, and ordering supplies.
Planned:
  • Personnel file clean up.
  • Equity Homework.
Facilities Management Scot Wood
Completed:
  • I have been meeting with other cleaning companies to get quotes, working with Alsco to switch to a less expensive option for first aid supplies, and attended a two day Excel seminar.
  • With Stuart back at the farm, he and I have been running new trellis wires in the hoop houses.
  • I have been lining up contractors to remove the old woodstove in the house at Oxbow as well as patching the ceiling and roof where the stove pipe goes through.
Planned:
  • Along with Dan's assistance, I hope to have a new cleaning company in place by the end of the month, and the first aid supply company switched out.
  • Stuart and I should have the last two hoop house trellis wires in the next couple of weeks. The irrigation risers will be going out into the fields next week.
Marketing & Media Alex Woolery
Completed:
  • Media / social media: Promoted partner and grantee events, workshops, public hearing about Oxbow conservation easement, volunteer opportunities, videos, a local plant sale and more.
  • Worked with Matt to pull together photos and captions for COLT website update.
  • IT: helped with laptop and printer issues, email issue, examined and resolved network speed issue, worked with TeamLogic on calendaring issue, backup drive space issue (resolved for now), continued administering updates, assisted staff with minor requests and questions. Began cataloguing space usage across company / data drives.
  • Website: archived and updated posts, published new front page posts, updated about section pages, Board and Committee support, multiple notices.
  • Plant sale meeting with team to review and share feedback about the plant sale, and discuss possible changes for next year. Comics meeting with Jon to go over illustration needs and ideas/concepts for comics.
  • Pulling together asset collection for Branding & Identity Guide.
Planned:
  • Work with Katie and Lindsay to publish and announce new UL position.
  • Social media, material creation.
  • Organize and prioritize remaining outstanding work plan items.
  • Continue working to resolve calendaring and email issues.
  • Take calls and relay to staff while Lindsay is on vacation.
RURAL LANDS
ACTIVITIES
Program Management Julie DiLeone
Completed:
  • Led the Sandy River Basin Partners meeting. Attended the Sandy Watershed Council and Sandy Ag Water Quality Biennial Review meetings.
  • Toured the ongoing nursery project with Aaron and the East/West/NRCS group.
  • Laura and I met with staff from DEQ and ODA to help them develop methods to get water quality data collected by SWCDs and watershed councils into their system and the status and trend reports.
Planned:
  • Out of the office a couple of days while my brother visits.
  • At the Connect Conference April 9th through the 11th.
Rural Water Quality Aaron Guffey
Completed:
  • Led a tour at a nursery of an Erosion Solutions project that included a road, drainage infrastructure, and a sediment basin.
  • Communicated over the phone and held in-person meetings with EMSWCD staff and a nursery that intends to purchase EMSWCD's Oxbow property regarding implementation of conservation practices on the property.
  • Met with the CLIP review team regarding an access road project at a nursery.
Planned:
  • Monitor an access road/sediment basin project at a nursery.
  • Work with a nursery that intends to purchase EMSWCD's Oxbow property to implement conservation practices on the property.
  • Engage in the diversity, equity and inclusion process EMSWCD staff are participating in.
  • Attend all Oregon Association of Nurseries Mt. Hood Chapter meetings and events. Fulfill the responsibilities of treasurer on the Mt. Hood Chapter board.
  • Connect with partners to develop strategies to promote cover crop adoption/optimalization on nurseries.
  • Work with a nursery to install an approved CLIP microirrigation project. Work with another nursery to develop an access road project as part of the CLIP process. Assist the same nursery with irrigation efficiency.
StreamCare Lucas Nipp
Completed:
  • I was out with two crews last week performing water conservation sprays (ring sprays) on all but a few of the sites that were planted in February including Mainstem Farm, Oxbow Farm, and the Sturm Property. Also, hit a few of the older sites including the Dianna Pope Natural Area. Sixty two acres treated in total.
  • I am working on getting the future effects of StreamCare modeled. It looks like a partner who has experience with the model is going to run the Shade-a-lator model for us. I am cleaning up some data and Andrew has some files to process before they can begin.
  • I have been continuing work on developing options for long term protection of StreamCare sites. I have been collecting information on how Tualatin SWCD runs their stream restoration easement program and putting their numbers to our acreage for comparative purposes.
Planned:
  • I will continue water conservation sprays (ring sprays) on StreamCare sites as weather allows. Forty seven sites are slated to be visited for this purpose over the next few weeks as weather allows. This will be dominating my work schedule for the near future.
  • I will be attending the CONNECT Conference in Sunriver.
Technical Assistance Jeremy Baker
Completed:
  • I was out with two crews last week performing water conservation sprays (ring sprays) on all but a few of the sites that were planted in February including Mainstem Farm, Oxbow Farm, and the Sturm Property. Also, hit a few of the older sites including the Dianna Pope Natural Area. Sixty two acres treated in total.
  • I am working on getting the future effects of StreamCare modeled. It looks like a partner who has experience with the model is going to run the Shade-a-lator model for us. I am cleaning up some data and Andrew has some files to process before they can begin.
  • I have been continuing work on developing options for long term protection of StreamCare sites. I have been collecting information on how Tualatin SWCD runs their stream restoration easement program and putting their numbers to our acreage for comparative purposes.
Planned:
  • I will continue water conservation sprays (ring sprays) on StreamCare sites as weather allows. Forty seven sites are slated to be visited for this purpose over the next few weeks as weather allows. This will be dominating my work schedule for the near future.
  • I will be attending the CONNECT Conference in Sunriver.
Weed Management Chris Aldassy
Completed:
  • Crews out controlling ivy and clematis vines.
  • Crew out controlling grass around restoration sites.
  • Garlic mustard monitoring and phenology checks.
Planned:
  • I will be on vacation.
  • Garlic mustard monitor and control.
Weed Management Jon Wagner
Completed:
  • I planned and outreached spring garlic mustard work. I altered and submitted my wildlife presentation for Tree School this weekend. I worked on an illustration about brush piles.
  • I collected monthly water quality samples and entered data. I completed the monthly wildlife surveys.
  • Chris and I surveyed garlic mustard and burn-zone weed sites for spring control work.
Planned:
  • I will begin spring garlic mustard control and help manage StreamCare crews.
  • I will attend the annual Science Talk conference and present several of the illustrations I have done for EMSWCD as part of a tabling session.
  • Continue spring garlic mustard outreach and planning. I will try to finish some winter illustration projects before the field season swallows me till winter.
Outreach & Education Chelsea White-Brainard
Completed:
  • Finalized signage about StreamCare for an informational kiosk at Glenn Otto Park.
  • Diversity, Equity and Inclusion: Attended Racial Equity and Partnerships workshop at Metro; Held joint Equity-Management Team meeting to discuss budget and details about the Equity Plan; Continued working on Equity Plan development.
  • Convened folks from Metro, City of Portland, and EMSWCD to plan the 4-County CWMA (Cooperative Weed Management Area) Field Day, which will be held in East Multnomah County this year.
  • Sent Headwaters video and description to PDX Short Docs to be included in their April 14th film festival at the Mission Theater.
Planned:
  • Diversity, Equity and Inclusion: Continue working on sections of the equity plan, including plan goals, timeline, and research into equity plans from other organizations.
  • StreamCare: Work with Rowan and Lucas to design signs for the Dianna Pope Natural Area (DPNA); Plan outreach to neighbors of the DPNA;
  • Get ready for spring StreamCare outreach and recruitment.
  • Begin spring promotion of Manure Connection.
  • Begin work on wildlife video in partnership with Multnomah County and the City of Gresham.
URBAN LANDS
ACTIVITIES
Program Management Kathy Shearin
Completed:
  • Letter of support for SB 257 and Solve Pest Problems - prep letter of support, garner support and signatures from the other 3 metro-area SWCD's and submit letter to Ways and Means Committee.
  • Participated in an infromational interview to help guide a state-wide "Clean Rivers Coalition" campaign
  • Meetings: Met with MHCC Steering Committee, met with Oregon Flora Project and partners about Native plant web tool, met with Equity Team to discuss next steps, met with Plant sale team for a de-brief and discuss next year's sale.
  • SolvePest problems Steering committee meeting.
Technical Assistance Whitney Bailey
Completed:
  • Conducted site visit in Gresham for CLIP rain garden inquiry.
  • Signed Fairview riparian restoration CLIP project.
  • Attended "Soaking It In" stormwater workshop for professionals at Clackamas Community College Environmental Learning Center.
  • Finalized bike shed ecoroof contract.
  • Supervised removal of Tree of Heaven stems in back parking lot.
  • Finalized planting details with Friends of Trees for Saturday, March 9th.
Outreach & Education Monica McAllister
Completed:
  • Continued planning and creating materials for Open House Event.
  • Meeting with Marissa from Rosewood Initative.
  • Attended meeting with Brandi at Berrydale Gardens about culturally specific workshop with Celeste on Pollinators/Beneficial Insects. Meeting mostly in Spanish.
  • Equity subcommittee to engage staff in equity work met March 25th.
Planned:
  • CLIP team meeting next week.
  • Short naturescaping presentation for condo association on March 20th.
Outreach & Education Katie Meckes
Completed:
  • Scheduled an Earth Week Lunch and Learn presentation for Metro staff.
  • Developed a UL Outreach Tabling Opportunities calendar for 2019-2020.
  • Attended an Open House planning meeting with Monica and Brandi.
  • Inventoried laptop and projector supplies and updated checkout sheet.
Planned:
  • Intern recruitment.
  • Lawn removal handout.
  • Continue Virtual Tour Website review and feedback.
  • Continue Naturescaping Workbook edits and finalize stormwater chapter.
Outreach & Education Brandi Boersma
Completed:
  • Spring Garden Fair at Leach.
  • Workshops: Added one Naturescaping Basics workshop, finalizing two culturally-specific workshops.
  • Open House planning.
  • Creating guides to record processes
  • Database management.
CONSERVATION LEGACY
ACTIVITIES
Program Management Andrew Brown
Completed:
  • Helped with the baseline photos and report, and various maps related to the Oxbow conservation easement.
  • Assisted Suzanne with PIC grant recommendations and processing March SPACE grants.
  • Worked on finalizing arrangements for the climate change series at the CONNECT conference in April.
Planned:
  • Assist Matt with finalizing the baseline report, public hearing and other arrangements for the Oxbow closing.
  • Finalize the draft 5-year EMSWCD strategic plan for internal discussion.
  • Prepare input for, and participate in the Land Legacy Committee, Budget Committee and Board meetings.
Grants Suzanne Easton
Completed:
  • 2019 PIC: Completed review of PIC applicants and recommended funding allocation. Prepared packet materials for April Board meeting.
  • Equity: Helped prepare draft internal equity budget for consideration by Management Team/Board; attended Equity Team meetings; reviewed materials for DEI planning; attended Racial Equity and Partnerships Workshop at Metro.
  • Events: Attended CSWC annual gala, Rossi Farms open house, Growing Gardens appreciation reception, EMSWCD native plant workshop.
Planned:
  • 2019 PIC: Present grant recommendations at April Board meeting; notify applicants and begin contracting process.
  • Equity: Work with subcommittee on continuing education for staff/board, internal equity related communication (website, translation, etc.), and volunteer opportunities.
  • Vacation and CONNECT the first half of April.
Land Legacy Matt Shipkey
Completed:
  • Oxbow closing substantively advanced (baseline documentation, public hearing, document prep).
  • March Land Legacy Committee materials prepared.
  • Advanced consideration and exploration of several land conservation projects.
Planned:
  • Oxbow closing.
  • Land Legacy Committee meeting.
  • Provide feedback to Metro on proposed Open Space bond measure.
Headwaters Farm Rowan Steele
Completed:
  • Measuring out new fields and conducting primary tillage with the big disc.
  • Presented to Lents International Farmers Market vendors about Headwaters Farm and season extension.
  • Offered the annual HIP Tractor Training and conducted various one-on-one equipment trainings.
Planned:
  • Presenting Equity Team update to the Board and being the Equity Team rep at the Budget Committee Meeting.
  • Working on permits and meeting with Multnomah County.
  • Offering individual equipment trainings, including flame weeder trainings.
Headwaters Farm Stuart Moeller
Completed:
  • Getting farm systems on-line, like water and tractor cleaning.
  • Conducted percolation tests at Mainstem Farm for a stormwater system and possible septic locations.
  • Helped run trellis wires supports in the hoophouse.
Planned:
  • Working with Scot to put out risers.
  • Field prep and initial mowing.
  • Putting in the rest of the hoophouse trellis lines.